Find the contract leaks hiding in care services invoices.

Check cleaning, food and facilities charges against agreed increases, rebates and service rates across every site.

Healthcare finance and operations leaders reviewing supplier invoices in an aged care residence

20 minutes. No software pitch. Just your process.

Care labour gets reviewed line by line.

Cleaning, food and pest control run on contracts negotiated centrally, often years before the goods arrive. Site teams approve the invoice without ever seeing that negotiation. Care labour gets reviewed line by line at the board table. The contracted half of the cost base rarely gets the same attention.

$66.86 per resident, per day, goes to laundry, cleaning, catering and facilities. Some of that is internal labour. The rest runs on supplier contracts that are rarely rechecked.

A facility coordinator reviewing a supplier document while care services continue nearby — Somewhere between the contract and the invoice, the agreed price stops being true.

We tested this. Every category failed.

We spent years inside finance teams fixing supplier invoice problems by hand before building software to do it. Then we tested the problem properly: 8,300 invoices, 28 suppliers, $13M of spend.

A healthcare finance team reviewing supplier invoice evidence together

7 of 7spend categories non-compliant

$207K+identified for recovery

60%less manual handling

“We went from 8,000 to 23,000 invoices per FTE, each year.”
Finance Director, Australian enterprise

Four weeks.
One clear answer.

Start with the contracts and invoices you already have. Nothing installed.

Finance and operations specialists walking through aged care service workflows

Understand

20 minutes with Nitin mapping how contracts, purchase orders and supplier invoices move through your business.

Trace

Invoice lines checked against contracts, rate cards and agreed commercial terms.

Measure

Mismatched rates, unexpected increases, missing rebates and manual handling quantified.

Receive

A written report showing the value, the cause and where control needs attention.

Five places the gap hides.

What you agreed to pay compared with what you were charged.

Price rises tested against the contract and the approval trail.

Discounts and rebates identified, calculated and quantified.

Invoices that need a person to move them through the process.

The time and cost AP absorbs before an invoice is ready.

A finance analyst and facilities manager comparing an invoice with service activity

An accounts payable professional working through recurring supplier invoices

The gap does not close on its own.

Every month without a check, the same rates are rebilled, rebates go unclaimed and manual handling keeps absorbing AP time. Margins move while finance still lacks an answer for the board.